Short answer: only if it is for internal use. Before giving an AI-translated PDF to a client, a partner or an official body, it should be reviewed: when translating a PDF, AI may leave text in images or scans untranslated, misplace tables, cut sentences and make the errors in meaning of any machine translation. And if it is going to an official body, you will need a sworn translation.
Translating documents with AI, and a PDF in particular, is convenient: you upload the file to DeepL, Google Translate or ChatGPT and you have the translation in a few seconds. The problem is that a PDF is not neatly ordered text but a laid-out document, and that adds risks to those of any machine translation. Text inside images or in scanned documents may be left untranslated, tables and columns may be read in the wrong order, sentences that run from one page to the next may be cut and notes, footers or appendices may be lost. On top of that come the errors in meaning, terminology and figures typical of AI. If the PDF is just for you to read, that's fine. If you are going to give it to a client, a partner or an official body, first check that it is complete and says the same as the original. That is what we do with our AI translation quality control.
Scans, stamps, graphics or screenshots that the tool cannot read.
Cells and columns that get mixed up or change order.
Notes, footers, appendices or cut sentences.
An AI-translated PDF has no official validity on its own.
A professional and sworn translation team that reviews AI-translated documents against the original, to check that nothing is missing and that the text says the same thing: tables, notes, stamps, figures and terminology. We correct whatever is necessary and, if the translation has so many errors that it is better to redo it, we tell you before we start. Personalised service from start to finish.
Select the language of your document and tell us what you need it for. We review PDFs and documents translated with AI in the same language combinations we translate; if you don't see yours, ask us.
These are the PDF documents we review most often after a machine translation.
Signed contracts or contracts under negotiation, often scanned.
Tables, figures and notes to the accounts.
Documents with stamps, signatures and details that cannot be wrong.
Amounts, descriptions and tax details.
Technical product documentation.
Documents for clients, partners or investors.
Whether an AI translation is valid for an immigration procedure.
The complete review service for machine translations.
What you need to do with your AI-translated PDF depends on who you are giving it to.
If you only need to understand the content, the AI translation may serve as it is. Bear in mind that text from images or tables may be missing, and don't upload confidential documents without checking the tool's terms.
We review the translated PDF against the original, complete whatever is missing, correct whatever is necessary and, if it is going to an official body, deliver it as a sworn translation.
A simple process: you send us the original PDF and the AI translation, we review it sentence by sentence and return it corrected, as a standard or sworn version depending on how you will use it.
The original PDF and your AI translation; if you have the document in an editable format, send that too.
NowWe assess the initial translation, the language and whether you need a reviewed or sworn version.
15 minWe compare it with the original, complete whatever is missing, correct meaning, figures and terminology, and carry out a final check.
Depending on volumeIn the format you need, with the MAEC signature and stamp if sworn.
GuaranteedThere is no single rate: reviewing a short PDF well translated by AI is not the same as reviewing a long, scanned document or one with tables that needs to be largely redone. The price is calculated based on these four factors, which is why we need to see the original and your translation before giving you a fixed figure.
Send us these four details and we'll reply with the price, a feasible deadline and the recommended delivery.
When a translated document has to take effect before a court, a notary, a registry or a public authority, a sworn translation is usually required, signed and stamped by a sworn translator-interpreter authorised by the Spanish Ministry of Foreign Affairs, a role regulated, among other rules, by Royal Decree 724/2020 (BOE). An AI translation does not carry that signature or stamp. You can check authorisation by language in the Ministry's official search tool.
If the PDF is a foreign public document, the body may also require the Hague apostille or the relevant legalisation. Check the requirements of the body where you are going to submit it.
This information is for guidance only and does not constitute legal advice. At Trayma we check the use and destination of the document with you before issuing the final version, so we can recommend the safest delivery option and avoid requests for further documentation.
These are the PDF documents we most often receive translated with AI. If yours is not on the list, ask us.
We are right in the centre of Alicante, next to the train station, with easy access by public transport. In-person service by appointment and online processing throughout Spain.
Attach the original PDF and the AI translation and tell us what you need it for. We'll tell you whether a review is enough or you need a sworn translation, along with the fixed price and turnaround, in complete confidentiality.
Adjunta la documentación y te devolvemos presupuesto cerrado en 15 minutos, bajo confidencialidad. Sin compromiso.
